Executive Assistant - Creative

Unclassified - Los Angeles, CA

Full-time - Executive

Los Angeles, CA

About the position

The Executive Assistant for the Senior Vice President (SVP) plays a crucial role in ensuring the smooth operation of the executive's office. This position requires a highly proactive individual who can anticipate the needs of the SVP and act accordingly. The successful candidate will be responsible for managing a dynamic calendar, scheduling meetings, and preparing correspondence that reflects the professionalism and standards of the company. The role demands a high level of organization and the ability to prioritize tasks effectively, as the Executive Assistant will often be juggling multiple responsibilities at once. In addition to calendar management and correspondence, the Executive Assistant will be tasked with coordinating international travel arrangements. This includes not only booking flights and accommodations but also ensuring that all necessary documentation is prepared for overseas travel. The ability to navigate the complexities of international travel logistics is essential, as is a keen attention to detail to avoid any potential issues. The position also involves processing expense reports, which requires a strong understanding of financial documentation and reporting. Proficiency in Microsoft Office programs is a must, as the Executive Assistant will be using these tools daily to create documents, manage spreadsheets, and communicate effectively with various stakeholders. Knowledge of retail operations is considered a plus, as it may enhance the Executive Assistant's ability to support the SVP in a retail-focused environment. Overall, this role is integral to the success of the Senior VP and the organization as a whole, requiring a blend of administrative skills, proactive problem-solving, and effective communication.

Responsibilities

• Manage and coordinate the Senior VP's calendar and schedule meetings.
• Prepare and manage correspondence on behalf of the Senior VP.
• Coordinate international travel arrangements, including flights, accommodations, and necessary documentation.
• Process expense reports accurately and in a timely manner.
• Utilize Microsoft Office programs to create documents and manage spreadsheets.
• Anticipate the needs of the Senior VP and act proactively to address them.

Requirements

• Proven experience as an executive assistant or in a similar administrative role.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office programs, including Word, Excel, and PowerPoint.
• Experience with international travel arrangements and documentation.
• Knowledge of retail operations is a plus.

Nice-to-haves

• Experience in a fast-paced corporate environment.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.