Executive Assistant, DC Bureau

$52,400 - $70,200/Yr

Disney - Washington, DC

Full-time - Entry Level

Washington, DC

Motion Picture and Sound Recording Industries

About the position

The Executive Assistant position at ABC News in Washington, DC, is a pivotal role that supports the VP - DC News Bureau Chief. This position is designed for individuals who thrive in a dynamic and fast-paced news environment, where they can be the essential support system for both new hires and senior leadership. As an Executive Assistant, you will be at the heart of the team, ensuring that operations run smoothly and efficiently. Your role will involve not only managing the executive's calendar and travel arrangements but also developing a deep understanding of the workings of ABC News and its Washington Bureau. This understanding will enable you to form critical relationships with both the executive you support and the journalists within the bureau, making you a true partner in the organization. In this role, you will be responsible for protecting the executive's time through strategic calendar management, vetting meeting requests, and managing travel and entertainment expenses. You will also be tasked with composing correspondence on behalf of the executive, ensuring they are well-prepared for meetings and events, and managing highly confidential information with discretion. The position requires a proactive approach to problem-solving and the ability to anticipate the needs of the executive and the team. Each day will present new challenges and opportunities, making this a rewarding position for someone who enjoys variety in their work. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to communicate effectively in a professional setting. This role is not just about administrative tasks; it is about being a key player in a leading news organization and contributing to the success of the team.

Responsibilities

• Protect Executive's time through strategic and proactive calendar management and vetting a variety of meeting requests
• Work closely with the Executive on activities, projects, meetings, event planning and office logistics
• Manage Travel & Entertainment expenses for your team
• Book Travel for your leader and/or team and build travel itineraries
• Proactively resolve problems and pitch in to help
• Manage project tracking and follow-up
• Compose correspondence on behalf of leader
• Ensure the executive is prepared for meetings and events
• Research and report out on specific topics as required
• Manage highly confidential correspondence and information with utmost discretion

Requirements

• A minimum of two years of experience in an administrative role or equivalent
• Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, Excel
• Professional and highly discreet while maintaining absolute confidentiality
• Effective communication skills, including diplomatic and professional handling of telephone and email communications
• Ability to be proactive, resourceful, flexible, and responsible
• Ability to take initiative and anticipate needs
• Extremely well organized and attentive to detail

Nice-to-haves

• Prior experience at The Walt Disney Company
• Experience working in a national news organization
• Experience working in Washington, DC

Benefits

• Health Insurance & Wellbeing
• Childcare Options
• Paid Time Off
• Retirement Programs
• Tuition Assistance
• Weekly Pay