Executive Assistant Dean (ADMIN MGR 3)

$129,000 - $294,000/Yr

University of California - Davis, CA

Full-time - Senior

Davis, CA

Educational Services

About the position

Under the direction of the Dean of the College of Letters and Science (L&S), the Executive Assistant Dean (EAD) serves as the chief financial and administrative officer for the College of Letters and Science, overseeing through subordinate managers of disciplinary and functional areas, all functions required for the effective business operations of the College. The EAD has overall responsibility for the College's administrative and financial functions, including direct administrative and budgetary support (under the dean) for College-wide L&S units of: 1) development and alumni relations, 2) marketing and communications, and 3) coordination and administrative oversight of the administrative and budgetary functions of the college. The EAD will also provide indirect administrative and financial support for the College's Office of Undergraduate Education and Advising. Key responsibilities for this position will be to provide leadership for strategic planning and oversight for fiscal operations, resource management, administrative policy and procedure, staff and academic personnel management, information technology, space planning, safety and facilities management for the College as a whole.

Responsibilities

• Serve as the chief financial and administrative officer for the College of Letters and Science.
• Oversee all functions required for the effective business operations of the College.
• Provide direct administrative and budgetary support for College-wide units including development and alumni relations, marketing and communications.
• Coordinate and provide administrative oversight of the budgetary functions of the college.
• Provide leadership for strategic planning and oversight for fiscal operations.
• Manage resource management, administrative policy and procedure, and staff and academic personnel management.
• Oversee information technology, space planning, safety, and facilities management for the College.

Requirements

• A minimum of ten years of higher-level administrative experience within a large, complex environment at an institution of higher education.
• Experience and proven track record as an effective leader in budget and financial management, facilities planning and administration, technology management, and personnel management.
• Significant experience in financial planning and analysis to manage financial operations with significant budgets across large organizations.
• Experience in financial forecasting and in the development and use of sophisticated tools and financial models.
• High degree of understanding of financial systems and tools and their use and structure.
• Demonstrated high level leadership and progressive growth in leadership responsibilities.
• Proven track record of building and maintaining strong leadership teams.
• Exceptional interpersonal, communication, conflict management, and collaboration skills.
• Highly refined analysis skills to review complex information or problems objectively and derive logical conclusions.
• Strong project management skills to take complex, high impact projects from conception to fruition.

Nice-to-haves

• Advanced degree (masters or higher).
• Management experience in higher education preferred.
• Experience or interest in developing computer models using institutional data, including predictive modeling.
• Experience working as an Assistant Dean or Department Administrator preferred.
• Knowledge of university/campus policies and procedures in budgeting/finance and facilities/space planning.

Benefits

• Continuing education credits
• Disability insurance
• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Parental leave
• Employee assistance program
• Vision insurance
• Loan forgiveness
• Loan assistance
• Pet insurance