Executive Assistant, Dean of the College of Architecture, Art and Construction

$44,000 - $71,000/Yr

Clemson University - Clemson, SC

Full-time - Entry Level

Clemson, SC

Educational Services

About the position

The Executive Assistant to the Dean of the College of Architecture, Art, and Construction at Clemson University plays a pivotal role in providing complex and confidential administrative support to the Dean. This position requires a high level of discretion and judgment, as the Executive Assistant will manage the Dean's calendar, travel arrangements, and communication, ensuring that all operations run smoothly and efficiently. The role is essential in maintaining the daily operations of the Dean's office, where the Executive Assistant will prioritize requests and manage various administrative tasks that are critical to the functioning of the college. In this capacity, the Executive Assistant will be responsible for preparing various types of confidential correspondence, reports, and presentations. This includes gathering information and providing support and guidance to the college's departments. The Executive Assistant will also prepare agendas, transcribe minutes, and distribute reports, ensuring that all stakeholders are informed and engaged in the college's activities. The position also involves personnel management, where the Executive Assistant will prepare special reports and assignments related to financial and personnel management. This includes coordinating the college's search activities for new faculty hires and preparing sensitive documents regarding faculty evaluations, promotions, and tenure. The Executive Assistant will serve as a liaison between the Office of the Dean and various constituent groups, ensuring effective communication and collaboration across the university. Additionally, the Executive Assistant will manage office operations, including departmental accounting tasks, budget management, and event planning. This role requires strong organizational skills and the ability to coordinate special projects and events, ensuring that all college meetings, conferences, and retreats are well-planned and executed. Overall, the Executive Assistant will be a key player in supporting the Dean and contributing to the success of the College of Architecture, Art, and Construction.

Responsibilities

• Manage the daily operations of the Dean's office, prioritizing requests and providing complex administrative assistance.
• Maintain the Dean's schedule and handle all travel arrangements.
• Prepare various types of confidential correspondence, reports, and presentations.
• Support and guide the college's departments, preparing agendas and transcribing minutes.
• Prepare special reports and assignments related to financial and personnel management.
• Coordinate the college's search activities for new faculty hires, working with HR and departmental staff.
• Prepare and coordinate sensitive documents regarding faculty evaluations, promotions, and tenure.
• Serve as a liaison for the Office of the Dean with various constituent groups and provide follow-up assistance.
• Collaborate with other administrative coordinators and advise the Dean on administrative concerns.
• Perform departmental accounting tasks, assist with office budget management, and process reimbursements and payments.
• Plan, organize, and coordinate special projects and events for the college.

Requirements

• Proven experience as an executive assistant or in other administrative roles.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with accounting software.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Experience in event planning and coordination.

Nice-to-haves

• Experience in a higher education environment.
• Knowledge of university policies and procedures.
• Familiarity with personnel management and hiring processes.

Benefits

• Health insurance coverage
• Retirement savings plan
• Paid holidays
• Professional development opportunities
• Flexible scheduling options