Executive Assistant, Decision Sciences

$70,000 - $90,000/Yr

NBC - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

Broadcasting and Content Providers

About the position

The Executive Assistant role in Decision Sciences at NBCUniversal is a full-time position that provides essential administrative support to the leadership team. The role focuses on managing calendars, scheduling meetings, and organizing team-building activities, ensuring smooth operations within the team. The ideal candidate will possess strong planning and time management skills, along with excellent communication abilities, as they will interact with high-level executives and contribute to a vibrant team culture.

Responsibilities

• Arranges and schedules numerous meetings for 2 senior leaders; maintains and updates calendar; determines importance of meeting requests and schedules accordingly.
• Champions a vibrant team culture through conception and administration of team-building activities and more effective ways of working.
• Partners with analytics team to help data visualization and storytelling through PowerPoint slide creation and edits.
• Coordinates on-boarding and off-boarding employees and consultants, including hardware installation request/repair, space planning, etc.
• Manages general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
• Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
• Performs other duties as assigned and assists with special projects as needed.

Requirements

• Previous experience maintaining multiple calendars, work and travel schedules for executives using Microsoft Outlook.
• Strong interpersonal skills, including a professional phone manner and in-person presence.
• Proficient with Microsoft Office programs including Outlook, Word, and Excel with advanced knowledge of PowerPoint.
• Ability to work and maintain confidential information.
• Experience taking detailed notes and extracting action items.

Nice-to-haves

• Self-starter, who is organized with strong decision-making capability, ability to follow through without supervision and strong emotional maturity.
• Adaptable to various competing demands, and demonstrates the highest level of customer service and response.
• Superior organizational and administrative skills with ability to multi-task and prioritize work.
• Positive attitude and desire to help others.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Must have professional polish and ability to interface with high level executives.
• Highly resourceful team-player, with the ability to also be extremely effective independently.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Tuition reimbursement