Executive Assistant, DEI

$47,466 - $88,150/Yr

Spectrum - New York, NY

Full-time - Entry Level

New York, NY

Telecommunications

About the position

Welcome to Warner Bros. Discovery… the stuff dreams are made of. When we say, “the stuff dreams are made of,” we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next. From brilliant creatives to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive. This role provides top-level administrative support to DEI Leaders in their global capacities. The individual needs to be pro-active, efficient, and highly organized and be able to work independently as well as with the team. Must be proficient in communicating professionally to employees and clients of all levels over the phone, zoom, email and in person. The responsibilities include managing calendars, meetings, travel, and other administrative duties as required. In terms of accountabilities, the role involves working in AirTable, Excel, PowerPoint & Word to design presentations and prepare agendas, talking points, and briefing documents to support the department. The individual will coordinate and manage the executive's calendar, anticipating and proactively resolving conflicts to ensure time is used efficiently. They will also prepare agendas and briefing materials, send invitations, organize technical requirements for meetings, and coordinate travel arrangements for executives and non-employee talent. Additionally, the role includes ordering department-specific supplies, managing computer requests, and maintaining and organizing digital files in the Shared Drive for department access. The individual must attend weekly meetings and follow up with notes and action items, working as a team with other Executive Assistants and Administrative personnel to provide seamless support for the executive and the department.

Responsibilities

• Provide top-level administrative support to DEI Leaders.
• Manage calendars, meetings, and travel arrangements for executives.
• Design presentations and prepare agendas, talking points, and briefing documents.
• Coordinate and manage executive's calendar, resolving conflicts proactively.
• Prepare agendas and briefing materials for meetings.
• Organize technical requirements for in-person and virtual meetings.
• Coordinate travel arrangements for executives and non-employee talent.
• Process expenses and arrange client meals.
• Order department-specific supplies and manage computer requests.
• Maintain and organize digital files in Shared Drive for department access.
• Attend weekly meetings and follow up with notes and action items.
• Support ad-hoc projects for the executive and department, including vendor setup and invoice processing.

Requirements

• 3-5 years of experience in an administrative role, preferably supporting an executive.
• High school diploma required; college graduate or corresponding work experience preferred.
• Highly proficient in MS Office (Excel, PowerPoint, Word).
• Strong attention to detail and accuracy; highly organized.
• Ability to organize and schedule work effectively under strict time constraints.
• Must exercise discretion and handle confidential information appropriately.
• Excellent written and verbal communication skills.
• Proactive approach to anticipating needs of executive and department.
• Experience in the entertainment or Diversity, Equity & Inclusion space.

Nice-to-haves

• Experience working in a corporate environment.
• Familiarity with AirTable and other project management tools.
• Ability to establish and maintain professional relationships at all levels.

Benefits

• Disability insurance
• Health insurance
• Retirement plan
• Wellness program