E3 Federal Solutions - Arlington, VA
posted 2 months ago
QinetiQ US is seeking an Executive Assistant (EA) to provide high-level administrative support to senior leadership within the Department of Defense (DoD), specifically at the Deputy Assistant Secretary of Defense (DASD) level. This role is critical in ensuring the smooth operation of the office and requires a candidate who can exercise independent judgment and discretion. The EA will be responsible for managing complex calendars, coordinating travel, and serving as a liaison with various stakeholders, including DoD leadership and external partners. The position demands a thorough understanding of DoD protocols, policies, and operational practices, as well as the ability to create and refine standard operating procedures based on subject matter expertise. In this role, the Executive Assistant will formulate and refine multiple standard operating procedures, processes, and work products/templates that are essential for daily business operations and strategic engagement plans. The EA will serve as the primary point of contact for senior DoD leadership, interpreting proposed policies and providing expert recommendations. Additionally, the EA will create tools such as Excel spreadsheets and databases to track and report the status of various documents and projects, ensuring compliance with established guidelines and deadlines. The position also involves managing travel arrangements, including reviewing travel authorizations and vouchers, and ensuring compliance with Joint Travel Regulations (JTR). The EA will coordinate logistical support for meetings, maintain electronic and paper files of office documents, and oversee office administrative functions, including security administration and event scheduling. This role requires a proactive individual who can handle special projects and communicate effectively with various military and civilian personnel.