Executive Assistant (Enterprise Data)

About the position

The Executive Assistant (Enterprise Data) at Capital One plays a crucial role in supporting the Chief Data Officer and the Enterprise Data team. This position requires a detail-oriented, innovative, and confident individual who can adapt to changing demands and work collaboratively in a fast-paced environment. The Executive Assistant will manage daily operations, coordinate schedules, and serve as a central point of contact, ensuring the smooth functioning of the executive's office and contributing to the overall success of the organization.

Responsibilities

• Provide exceptional support for the executive as a gatekeeper and central point of contact.
• Manage daily calendars, adjusting and prioritizing schedules based on last-minute changes.
• Arrange meetings and team events, including sending invitations and organizing necessary services.
• Answer incoming calls and take detailed messages for effective executive response.
• Organize travel arrangements and create expense reports using Capital One systems.
• Mentor other administrative professionals and maintain high levels of customer service.
• Manage multiple projects and take on new responsibilities autonomously.

Requirements

• High School Diploma, GED or equivalent certification.
• At least 3 years of Administrative experience.
• At least 3 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Nice-to-haves

• Bachelor's Degree.
• At least 7+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• At least 3+ years of calendar management supporting executives.
• At least 3+ years of meeting and event planning experience.
• Experience setting up video conference and Zoom/Skype technology for meetings.
• Excellent written and verbal communication skills.
• Excellent organizational skills.

Benefits

• Comprehensive health insurance coverage.
• Performance-based incentive compensation, including cash bonuses and/or long-term incentives.
• Competitive salary with location-based adjustments.