Executive Assistant/Estate Mamagement

$130,000 - $150,000/Yr

Elite Alternatives - Highland Park, TX

Full-time - Mid Level

Highland Park, TX

Nursing and Residential Care Facilities

About the position

The Executive Assistant/Estate Management role involves providing comprehensive support to a company founder, managing both professional and personal responsibilities, including home estate management. The position requires a unique blend of high-level executive support and hands-on estate management experience, ensuring efficient use of the principal's time and resources while maintaining smooth operations in all areas of the principal's life.

Responsibilities

• Manage calendar, travel arrangements, and scheduling for business and personal
• Handle confidential communications and documents
• Prepare briefings for meetings and events
• Act as liaison between the founder and stakeholders
• Oversee property maintenance and improvements for the principal's residence
• Manage household staff and service providers
• Coordinate security measures for the residence
• Manage household budgets and expenses
• Organize and oversee private events at the residence
• Handle personal shopping and errands as needed
• Coordinate with personal service providers (e.g., healthcare, education)
• Manage correspondence and filing systems
• Process expenses and reimbursements for both business and personal accounts
• Coordinate with professional services (legal, financial)

Requirements

• Significant experience in managing personal estates or high-end properties
• 5+ years of experience as an EA for C-level executives or founders
• Bachelor's degree in business administration or related field
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in MS Office and property management software

Nice-to-haves

• Flexibility to work non-standard hours as required
• Professional demeanor and cultural sensitivity
• Calm and effective under pressure
• Exceptional judgment and decision-making skills
• Ability to adapt to change and to operate effectively in ambiguous situations
• Self-starter with emphasis on creativity and solid analytical and problem-solving skills
• Energetic, inquisitive, collaborative with a great attitude

Benefits

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance