Mastercard - O'Fallon, MO
posted 2 months ago
The Executive Assistant position at Mastercard is a pivotal role that supports the Ethoca Executive Leadership Team (ELT), which includes three Senior Vice Presidents. This role is designed for an organized and detail-oriented individual who will manage a variety of complex administrative tasks in a fast-paced professional office environment. The Executive Assistant will be responsible for scheduling meetings, arranging travel (including international travel), managing expense reports, and maintaining the calendars of the management team. Additionally, the role involves taking and distributing meeting minutes, ensuring that all meeting support is coordinated effectively, and managing the ELT's Teams space. The ideal candidate will act as a conduit of information and requests from various management teams, requiring interaction with both internal and external executives and assistants. This position routinely handles inquiries by screening requests, answering questions, and redirecting them to the appropriate personnel. The Executive Assistant will also have office management responsibilities, which include ordering supplies, onboarding new hires, purchasing and reconciliation, shipping, and providing general assistance for employee inquiries. Given the high-level contact and exposure to sensitive information, it is crucial for the candidate to demonstrate confidentiality, good business judgment, and diplomacy. The role requires a self-directed individual who can work effectively with team members, senior leaders, executive management, and clients. The Executive Assistant will also provide coverage for the lead Executive Assistant supporting the Executive Vice President and the Ethoca team globally, making teamwork and collaboration essential attributes for success in this position.