Executive Assistant, Ethoca

$60,000 - $93,000/Yr

Mastercard - O'Fallon, MO

Part-time - Entry Level

O'Fallon, MO

Credit Intermediation and Related Activities

About the position

The Executive Assistant position at Mastercard is a pivotal role that supports the Ethoca Executive Leadership Team (ELT), which includes three Senior Vice Presidents. This role is designed for an organized and detail-oriented individual who will manage a variety of complex administrative tasks in a fast-paced professional office environment. The Executive Assistant will be responsible for scheduling meetings, arranging travel (including international travel), managing expense reports, and maintaining the calendars of the management team. Additionally, the role involves taking and distributing meeting minutes, ensuring that all meeting support is coordinated effectively, and managing the ELT's Teams space. The ideal candidate will act as a conduit of information and requests from various management teams, requiring interaction with both internal and external executives and assistants. This position routinely handles inquiries by screening requests, answering questions, and redirecting them to the appropriate personnel. The Executive Assistant will also have office management responsibilities, which include ordering supplies, onboarding new hires, purchasing and reconciliation, shipping, and providing general assistance for employee inquiries. Given the high-level contact and exposure to sensitive information, it is crucial for the candidate to demonstrate confidentiality, good business judgment, and diplomacy. The role requires a self-directed individual who can work effectively with team members, senior leaders, executive management, and clients. The Executive Assistant will also provide coverage for the lead Executive Assistant supporting the Executive Vice President and the Ethoca team globally, making teamwork and collaboration essential attributes for success in this position.

Responsibilities

• Schedule meetings and manage calendars for the Ethoca Executive Leadership Team (ELT).
• Arrange travel, including international travel, for executives.
• Manage expense reporting and ensure timely submissions.
• Take and distribute meeting minutes for various executive meetings.
• Coordinate logistics for conferences and other events.
• Order office supplies and manage inventory.
• Assist with new hire onboarding processes.
• Serve as an administrative liaison with internal and external stakeholders.
• Develop and produce reports as assigned.
• Provide coverage for the lead Executive Assistant when necessary.

Requirements

• Proven experience as an executive assistant or in a similar administrative role.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and other relevant software.
• Demonstrated ability to maintain confidentiality and exercise discretion.

Nice-to-haves

• Experience in the payments or financial services industry.
• Familiarity with virtual collaboration tools such as Microsoft Teams or Zoom.
• Ability to work in a global organization and understand cultural differences.

Benefits

• Medical, prescription drug, dental, and vision insurance.
• Disability and life insurance coverage.
• Flexible spending account and health savings account options.
• Paid leaves including 16 weeks new parent leave and up to 20 paid days bereavement leave.
• 10 annual paid sick days and 10 or more annual paid vacation days based on level.
• 5 personal days and 10 annual paid U.S. observed holidays.
• 401k with a best-in-class company match.
• Deferred compensation for eligible roles.
• Fitness reimbursement or on-site fitness facilities.
• Eligibility for tuition reimbursement.
• Gender-inclusive benefits.