Amida Care - New York, NY
posted 4 months ago
Amida Care, the largest Medicaid HIV Special Needs Plan in New York, is seeking a highly motivated and experienced Executive Assistant for Finance and Compliance. This role is pivotal in providing comprehensive administrative support to the Finance and Compliance departments, ensuring that operations run smoothly and efficiently. The Executive Assistant will be responsible for a variety of tasks that include managing the calendars of the Chief Financial Officer (CFO) and Compliance Officer (CO), preparing meeting materials, and maintaining files. The position requires a proactive individual who can handle confidential correspondence and support compliance audits and follow-ups. The Executive Assistant will also be tasked with preparing and tracking expense reports and other recurring reports, which are essential for the financial health of the organization. In this role, the Executive Assistant will manage the scheduling of appointments and meetings for the CFO and CO, ensuring that all meetings are well-prepared and executed on time. This includes minimizing interruptions and delays, which is crucial for maintaining the productivity of the executive team. The position also involves administrative support for the Finance department, such as processing accounts payable, maintaining electronic and hard copy files, and managing the corporate card program. The Executive Assistant will develop and implement processes to organize and maintain all CFO office files, ensuring that all documentation is easily accessible and up-to-date. Additionally, the Executive Assistant will play a key role in managing Amida Care's policy maintenance and tracking system, ensuring that all policies are reviewed and updated in a timely manner. The position requires strong organizational skills and the ability to prioritize multiple tasks effectively. The Executive Assistant will also support the Compliance team by tracking work plans and assisting with internal audits, ensuring that all necessary documents are obtained and organized for compliance surveys. This role is integral to the success of the Finance and Compliance departments and requires a candidate who is not only skilled but also aligns with Amida Care's mission of providing equitable and inclusive care.