Executive Assistant Finance and Operations

$66,181 - $73,535/Yr

Good Shepherd Services - New York, NY

Full-time - Mid Level

New York, NY

Nursing and Residential Care Facilities

About the position

The Executive Assistant for Finance and Operations at Good Shepherd Services plays a crucial role in providing administrative support to the CFO and Controller. This position involves planning and coordinating various tasks to ensure the smooth operation of the Finance & Operations Department, contributing to the overall mission of the organization.

Responsibilities

• Schedule and coordinate meetings for the CFO & Controller.
• Generate all letters and correspondence for the department.
• Respond & follow-up on general finance-related inquiries made by other program areas and stakeholders.
• Maintain a daily cash receipt record for all agency checks and distribute copies to the appropriate person(s).
• Scan copies of checks and deposit slips to Senior Associate Accountant and Contract Analyst.
• Establish and maintain successful banking relationships and communication, including managing reporting and required documentation for all bank accounts.
• Administer residents in care individual bank accounts.
• Assist in gathering documentation for all agency audits as needed by the CFO & Controller.
• Maintain finance manuals and policy documents, including other financial recordkeeping as requested.
• Distribute all finance mail.
• Oversee general office duties and office equipment.
• Take minutes for all Finance & Operations meetings.
• Control Finance petty cash and conduct agency petty cash audits.
• Assist with Agency Switchboard and mailing.
• Manage Finance & Operations team reception lunch coverage on Wednesdays.

Requirements

• 5+ years of experience as an Executive or Administrative Assistant, preferably supporting senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Advanced Excel experience with the ability to create/modify charts and tables of data.
• Ability to maintain confidentiality, good judgment, and diplomacy.
• Strong verbal and written communication skills to interact effectively, both internally and externally.
• Flexibility to adapt to changing priorities and the ability to work well under pressure.
• Typing speed of 50-60 wpm.
• High School diploma required; Notary preferred.

Nice-to-haves

• Certified Notary Public

Benefits

• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Vision insurance
• 403(b) Plan with employer contributions after 3 years of service
• Generous paid time off including 5 Self-Care Days/Floating Holidays, 12 Sick Days, 15 Vacation Days, and 11 Holidays
• Healthcare Plans (Medical, Dental, Vision, and Pet Care)