Executive Assistant (Finance)

$150,000 - $150,000/Yr

Unclassified - New York, NY

Full-time - Mid Level

New York, NY

About the position

A private investment management firm is seeking to hire a highly organized, professional, and detail-oriented Executive Assistant to primarily support the firm's CEO, along with three other executives. The ideal candidate will possess former C-Suite experience in the financial industry, demonstrating the ability and mindset to anticipate the team's needs and run interference when necessary. This role requires a 24/7 mentality, understanding that assistance may be needed outside of regular business hours, particularly when the principals are traveling. The firm employs a global multi-strategy investment approach, aiming to deliver compelling asymmetric returns by combining complementary liquid strategies managed by experienced investment professionals within a robust risk framework. The firm prides itself on bringing together an accomplished team with hands-on experience running multi-manager businesses to create an institutional investment management firm.

Responsibilities

• Coordinate and manage complex calendars, serving as the primary point of contact and adjusting schedules based on business and personal priorities.
• Arrange all aspects of domestic and international travel, including securing visas, flights, hotels, and creating detailed itineraries.
• Process and track expense reports, reconcile credit card statements, and maintain accurate records according to T&E policy best practices.
• Coordinate prospective and existing investor calls and onsite meetings with key personnel across the organization.
• Provide administrative backup to the administrative assistant team as needed.
• Assist with ad-hoc projects as assigned and run errands as needed.

Requirements

• 5-8 years of experience as an Executive Assistant or in a similar Senior Administrative role within finance is preferred.
• Completed bachelor's degree.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to handle sensitive and confidential information with discretion.
• Excellent verbal and written communication skills.
• Experience with processing expenses through Concur.
• Experience with domestic and international travel arrangements.
• Excellent references from both current and previous employers.
• Strong communication skills, both written and verbal.
• Professional mindset and the utmost discretion.
• Ability to work independently and as part of a team.
• Detail-oriented with exceptional organizational skills.
• Flexibility with hours and schedule, especially being able to work in a different time zone if the principal is traveling abroad.
• 24/7 mentality.
• Valid US work authorization.

Benefits

• Full benefits package
• Health benefit plan
• PTO
• Holiday pay
• 401K with employer match
• Discretionary bonuses