Unclassified - Los Angeles, CA
posted 3 months ago
The Executive Assistant will play a crucial role in supporting the Senior Vice President (SVP) of a stable financial firm. This position requires a highly organized individual who can manage a busy calendar, ensuring that all appointments and meetings are scheduled efficiently. The Executive Assistant will be responsible for creating detailed correspondence, which may include emails, memos, and reports, to facilitate communication on behalf of the SVP. Additionally, the role involves preparing expense reports, which requires attention to detail and accuracy in financial documentation. Travel arrangements are a significant part of this role, as the Executive Assistant will be tasked with scheduling both domestic and international travel for the SVP. This includes booking flights, accommodations, and transportation, as well as preparing itineraries. The position also requires screening calls, which necessitates excellent communication skills and the ability to prioritize messages and requests effectively. The ideal candidate should be proficient in Microsoft Excel, particularly with pivot tables and vlookups, as these skills will be essential for managing data and reports. Familiarity with other Microsoft Office programs is also required to ensure smooth operation in daily tasks. The working environment is described as great, indicating a supportive and collaborative atmosphere within the firm. The company is committed to equal employment opportunities and values diversity in its workforce.