Western Digital - San Jose, CA
posted 4 days ago
About the position
We are seeking a seasoned Executive Assistant to partner with the Vice President, Investor Relations. In addition, you will also be supporting two other VPs in the Finance organization. In this role, you will be a trusted advisor to work with the highest level of discretion and confidentiality understanding the priorities of the VP, Investor Relations, while establishing relationships across the various functional and business teams, outside of finance, such as operations, product marketing, to name a few. You will become a core member of Western Digital's Finance administrative team. The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We're seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must!
Responsibilities
- Assist in planning and executing on all investor relations events, such as investor day, on-site investor meetings, non-deal road shows, and investor conferences, as well as virtual investor events.
- Work with external teams, such as with teams from covering sell-side analysts, and with WD shareholders/investor teams to coordinate meetings, visits, and overall schedules.
- Demonstrate flexibility and willingness to work on-site in aiding investor relations workflow during specific events/periods.
- Manage POs and expenses related to external services used by IR.
- Juggle multiple priorities effectively.
- Own the VP, IR and a few other Executives' calendars; coordinate a cross C-suite executives, business partners and team members by prioritizing schedules and qualifying requests.
- Assist in the planning and organizing of internal and external meetings; obtain briefing documents for key internal/external meetings and create briefing packets for business trips.
- Manage complex international and domestic travel; carefully consider and decide the optimum travel arrangements and itineraries; process passports and visas.
- Manage expense reports and become a tool champion of WD's internal tools; coordinate with executive technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.
- Leverage administrative expertise to be two steps ahead of your executive; problem solve, intuitively understand priorities, and plan ahead for recurring events and tasks.
Requirements
- Experience supporting at the senior leadership level in a public company, preferably in high tech.
- Experience working with CEO and CFO office, preferred.
- Advanced knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
- Great attention to detail and the maturity to handle confidential information is a must.
- Intuitive problem-solver with thoughtful anticipation of deliverables.
- Ability to prioritize and manage complex issues.
- Excellent written and oral communication skills.
- Highly organized, resourceful, and detail-oriented.
- Excellent time management skills.
- Collaborative style, team player.
- Demonstrates leadership.
- Passionate, kind, inclusive, and ethically minded.
- Daily presence in office.
Benefits
- Paid vacation time
- Paid sick leave
- Medical/dental/vision insurance
- Life, accident and disability insurance
- Tax-advantaged flexible spending and health savings accounts
- Employee assistance program
- Voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
- Tuition reimbursement
- Transit benefits
- Employee stock purchase plan
- Western Digital Savings 401(k) Plan
