San Gabriel/Pomona Regional Center - Pomona, CA
posted 3 months ago
The Executive Assistant for Fiscal Services at San Gabriel/Pomona Regional Center (SG/PRC) is a full-time, non-exempt position that plays a crucial role in supporting the Chief Financial Officer and the entire Fiscal Department. This department encompasses various functions including Accounting, Client Benefits Coordinators, and Vendor Payment Specialists. The Executive Assistant will be responsible for performing confidential administrative and fiscal-related work, which is essential for the smooth operation of the department. Key responsibilities include coordinating and scheduling appointments and meetings, receiving, screening, and distributing mail, and maintaining confidential and administrative files. The Executive Assistant will also develop tracking processes for departmental fiscal tasks and time-limited requests, as well as monitor specialized funding projects. Analyzing Excel worksheets for accuracy and drafting confidential reports are also critical components of this role. Additionally, the Executive Assistant will prepare PowerPoint presentations, scan vendor audit reports, and maintain procedure manuals for fiscal and support services departments. The position requires a high level of organization and the ability to manage multiple priorities and projects independently. The Executive Assistant will also be involved in supporting conferences and meetings, including registration and setup, and will assist with gathering documentation for audits and subpoenas. This role is vital in ensuring that the Fiscal Department operates efficiently and effectively, contributing to the overall mission of SG/PRC to provide services to individuals with intellectual and developmental disabilities.