California Lutheran University - Thousand Oaks, CA
posted 2 months ago
The Executive Assistant for Academic Affairs at California Lutheran University plays a crucial role in supporting the Provost and Vice President for Academic Affairs, as well as the Manager of Academic Affairs. This position requires a high level of independence and discretion, as the incumbent will manage a variety of complex administrative tasks and serve as a liaison to both internal and external stakeholders. The role is essential in ensuring the smooth operation of the Office of Academic Affairs, which includes controlling the release of sensitive information and exercising sound judgment in all assigned duties. The Executive Assistant will be responsible for managing the Provost's calendar, which includes scheduling appointments and prioritizing sensitive matters. This involves maintaining various calendars, arranging meetings, and taking minutes during staff and committee meetings. The incumbent will also handle a range of administrative details such as travel coordination, office supplies management, and personnel document preparation. Additionally, the role includes liaising with the Board of Regents and other Academic Affairs committees, responding to inquiries, and managing communications with various stakeholders. In terms of budget management, the Executive Assistant will collect and compile statistical and financial data for reports, track budgets, and assist with budget requisitions and adjustments. Communication responsibilities include preparing weekly Faculty Announcements, drafting memos, and maintaining the Academic Affairs website. The position also requires the ability to prepare reports, manage confidential files, and support special events and faculty searches. Overall, this role is integral to the functioning of the Academic Affairs division, requiring a proactive approach and the ability to work under pressure while maintaining confidentiality and professionalism.