Executive Assistant for C-Suite Executive

National Interstate Corporation - Richfield, OH

Full-time - Mid Level

Richfield, OH

About the position

The Executive Assistant for C-Suite Executive at National Interstate Corporation is responsible for providing high-level administrative support to senior executives, ensuring efficient operations and maximizing their time for executive-level responsibilities. This role involves managing complex administrative functions, maintaining confidentiality, and improving processes and workflows to support the executive and the business effectively.

Responsibilities

• Handles a variety of moderately complex to complex administrative functions and confidential situations.
• Identifies available resources to assist in ensuring that processes are in place to meet the needs of the executive and the business.
• Participates in developing, implementing, assessing, and improving applicable processes and workflows.
• Utilizes computer systems and applications to determine, compile, and analyze data for decision-making, communications, and presentations.
• Prepares, receives, and responds to moderately complex correspondence, ensuring all outgoing information meets quality standards.
• Maintains files (paper and electronic), including highly confidential information as well as legal documentation.
• Schedules appointments and makes travel arrangements.
• Maintains calendars and schedules appointments to ensure adequate time for discussions and efficient flow.
• Assists in the preparation and administration of budget and control activities.
• Verifies and prepares invoices, expense reports, and other expenditures, ensuring vendors receive accurate and timely payment.
• Receives and screens telephone calls and visitors, directing to appropriate individuals when needed.
• Plans and executes the logistics for business unit/functional unit meetings and events for employees, customers, etc.
• Negotiates contracts with vendors/service providers and ensures arrangements for audio-visual equipment, transportation, etc.
• Tracks expenses and prepares reports on cost for events.
• Oversees all aspects of multiple projects through completion.
• Serves as an expert knowledge resource on business unit/functional unit and company functional/administrative policies and procedures.
• Builds and maintains strong intra-company relationships and understanding of the divisions, business, and organization to accomplish objectives.
• May have responsibility for performance and coaching of staff and may have a participatory role in decisions regarding talent selection, development, and performance management for direct reports.

Requirements

• Bachelor's degree in Business Administration or related field preferred.
• 4 to 6 years of related experience.

Benefits

• Commuter assistance
• Paid parental leave
• Employee stock purchase plan
• Paid holidays
• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Adoption assistance
• Parental leave
• Vision insurance
• 401(k) matching