Executive Assistant for Fast Paced Construction Start Up

$75,000 - $95,000/Yr

Critical Control - Petaluma, CA

Full-time - Entry Level

Petaluma, CA

About the position

The Executive Assistant will support the CEO of a rapidly-expanding emergency response and restoration company. This role is crucial for maintaining organization and efficiency as the company scales operations across California. The ideal candidate will thrive in a fast-paced environment and contribute positively to the company's culture while managing various administrative tasks.

Responsibilities

• Manage and report key data and metrics in the company.
• Manage the CEO's calendar, meetings, and agendas, ensuring effective use of time.
• Manage email inbox and phone, responding when appropriate.
• Step in as needed to run meetings and document outcomes and action items.
• Assist with recruiting and first-pass screenings of potential hires.
• Manage projects for the CEO as needed.
• Represent the company's brand with a professional appearance and conduct.
• Assist in preparing presentations and monitoring timelines for ongoing projects.
• Manage personal tasks and errands for the CEO.
• Support customer engagement initiatives, including coordinating and participating in appreciation events.
• Contribute positively to the company culture and uphold core values.
• Assist in onboarding and training new employees.
• Research and compile information for various projects as needed.
• Perform additional office duties as assigned and provide backup for management tasks.

Requirements

• Strong organizational skills with a keen eye for detail and accuracy.
• Self-motivated and proactive, with a drive to improve processes from day one.
• Excellent interpersonal skills with a talent for collaboration and persuasion.
• Ability to handle pressure and navigate a fast-paced environment.
• Proficiency in managing multiple tasks and priorities simultaneously.
• Strong technology ability with Google Workspace, PPT, and Canva.
• Ability to travel as needed as new branches are being opened.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Opportunities for advancement
• Paid time off
• Vision insurance