Executive Assistant for Fundraising and High-End Client Support (On-Site)

$81,498 - $95,000/Yr

Delet - Marina del Rey, CA

Part-time,Full-time

Marina del Rey, CA

About the position

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills and a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can maintain professionalism in a fast-paced environment while ensuring the smooth operation of our office.

Responsibilities

• Provide comprehensive administrative support to executives, including managing schedules, coordinating meetings, and preparing necessary documentation.
• Handle incoming calls and manage phone systems with professionalism and excellent phone etiquette.
• Maintain organized filing systems for both physical and digital documents, ensuring easy retrieval of information.
• Perform data entry tasks accurately and efficiently, utilizing computer literacy skills across various software applications.
• Assist with financial record keeping using QuickBooks, ensuring accuracy in transactions and reports.
• Manage front desk operations, greeting visitors and directing them appropriately while maintaining a welcoming environment.
• Utilize DocuSign for document management and electronic signatures, streamlining processes for efficiency.
• Collaborate with team members to ensure all administrative tasks are completed in a timely manner.

Requirements

• Proven experience as an Executive Assistant or in other administrative roles is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficient in computer literacy, including Microsoft Office Suite and other relevant software applications.
• Familiarity with QuickBooks and DocuSign is a plus but not mandatory.
• Excellent verbal and written communication skills are essential for effective interaction with team members and clients.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive approach to problem-solving with strong decision-making capabilities.

Nice-to-haves

• Familiarity with QuickBooks and DocuSign is a plus but not mandatory.

Benefits

• Paid time off