Executive Assistant, FP&A, Investor Relations and Treasury

Genworth - Richmond, VA

Full-time - Entry Level

Richmond, VA

251-500 employees

Insurance Carriers and Related Activities

About the position

In this role, you will provide executive administrative support to the Senior Vice President of Financial Planning & Analysis and Investor Relations as well as the Treasurer and their teams. The ideal candidate will exhibit a high level of professionalism and integrity, with an emphasis on confidentiality, as well as superb communication skills, the ability to manage multiple priorities and attention to detail. This role is an integral part of ensuring efficiency for these critical areas of Finance and an excellent opportunity to operate collaboratively in a fast-paced, high-impact corporate environment. You will be responsible for professionally managing incoming requests for two senior leaders from internal and external customers, maintaining their calendars, and coordinating meetings with key external parties including rating agencies, bankers, and investors. Enhancing productivity for senior leaders' staff by organizing schedules and pre-read materials for key meetings is essential. You will assist in the preparation for Board Meetings, Investor Relations Calls, and other third parties, including assistance with PowerPoint presentations and documentation in compliance with business requirements. Additionally, you will coordinate meetings and events, manage logistics for meetings and offsite events, and enhance the Financial Planning & Analysis planning and reporting eighteen-month rolling calendar. Identifying and implementing operational process improvements for senior leaders and their teams will be a key focus, along with managing purchase requisitions and accounts payable submissions. You will also coordinate travel arrangements, prepare expense reports, assist with IT and technology setup, and maintain departmental records and documentation. This role requires in-person office attendance Monday through Thursday, with additional presence during peak periods such as planning and financial reporting cycles.

Responsibilities

• Professionally manage incoming requests for two senior leaders from internal and external customers
• Maintain calendars of two senior leaders and coordinate/manage calendars and scheduling for their teams including monthly and quarterly meetings with Genworth Senior Leadership Team members
• Schedule meetings with key external parties including rating agencies, bankers and investors
• Enhance productivity for senior leaders' staff by organizing schedule and pre-read materials for key meetings
• Assist in preparation for Board Meetings, Investor Relations Calls, Rating Agencies and other third parties to include assistance with PowerPoint presentations and other documentation in compliance with business requirements
• Coordinate meetings and events; schedule and manage logistics for meetings, offsite events, and other activities
• Enhance, manage and maintain the Financial Planning & Analysis planning and reporting eighteen-month rolling calendar
• Identify and implement operational process improvements for senior leaders and their respective teams for efficiencies and effectiveness
• Manage purchase requisitions and accounts payable submissions including payments research and reconciliation if needed
• Coordinate and schedule travel arrangements and prepare expense reports
• Assist with IT and technology set-up and tickets, organize and maintain departmental records and documentation and manage office supplies
• Work closely with other Administrative Assistants, providing back-up and/or support on phone and meeting coverage and other daily activities
• Participate in department staff meetings
• Complete other special projects and assignments as requested

Requirements

• High School Diploma
• Minimum of 8 years senior level administration experience in a fast-paced corporate setting
• Strong and proactive approach to written and verbal communications, confidence and professional presence
• Ability to effectively process a large amount of information daily with the capability to spot important topics and make connections between disparate items
• Must filter information with a keen judgment of relevancy and urgency and often provide high level summaries of critical information
• Highest level of integrity and able to ensure security of confidential information and utilize appropriate discretion
• Exceptional time management, organizational and prioritization skills with an emphasis on follow-through and attention to detail
• Strong skills in PowerPoint, Excel, Word, Outlook, Teams, and other Microsoft Office programs
• Ability to be extremely adaptable and flexible

Benefits

• Competitive Compensation & Total Rewards Incentives
• Comprehensive Healthcare Coverage
• Multiple 401(k) Savings Plan Options
• Auto Enrollment in Employer-Directed Retirement Account Feature (100% employer-funded!)
• Generous Paid Time Off - Including 12 Paid Holidays, Volunteer Time Off and Paid Family Leave
• Disability, Life, and Long Term Care Insurance
• Tuition Reimbursement, Student Loan Repayment and Training & Certification Support
• Wellness support including gym membership reimbursement and Employee Assistance Program resources (work/life support, financial & legal management)
• Caregiver and Mental Health Support Services