Executive Assistant (Front Office)

ALTA IT Services - Chantilly, VA

Full-time - Executive

Chantilly, VA

Professional, Scientific, and Technical Services

About the position

The Executive Assistant/Office Manager position at ALTA IT involves providing comprehensive administrative support to senior leadership at the Pentagon. This role requires a high level of integrity, excellent communication skills, and the ability to manage various administrative functions effectively. The position is onsite and demands familiarity with security protocols and travel systems relevant to the Department of Defense.

Responsibilities

• Perform clerical functions such as preparing correspondence and reports.
• Handle information requests and receive visitors.
• Arrange conference calls and coordinate travel.
• Schedule meetings and manage facilities.
• Monitor physical security and manage quality of correspondence for Government Senior Executive Leadership.
• Coordinate and communicate on behalf of the organization's leadership with stakeholders at all levels.
• Provide comprehensive support services for daily operations, including action suspense tracking and workload prioritization.
• Maintain calendars, manage communications, and oversee correspondence and distribution services.
• Report on procurement of administrative supplies and property administration.
• Manage security and training directives.

Requirements

• Current/Active Top Secret security clearance with active SCI eligibility.
• Experience supporting a SES/Flag Officer within the OSD.
• Demonstrated excellent communication skills and a high level of integrity.
• Critical thinking and leadership courage are essential.
• Experience preparing staff packages for the official DoD staffing and coordination process.
• Ability to use CATMS or similar action tracking software to manage and track senior leaders' actions.
• Expertise with DoD Records Management requirements for senior executives.