Executive Assistant Full Time Days

$58,302 - $102,856/Yr

Hollywood Presbyterian Church - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

About the position

The Executive Assistant provides advanced support to multiple executives within the Executive Office, managing office functions, coordinating meetings, maintaining calendars, and supporting financial and budget functions. This role involves preparing presentation materials, writing minutes, and handling special projects at the executive and senior leadership level.

Responsibilities

• Organize and expedite the flow of work through the Administration Department, initiating follow-up actions and serving as a resource to others.
• Manage heavy and complex calendar for the executive and senior leaders.
• Compose and produce business correspondence, reports, and confidential documents.
• Ensure confidentiality and protect access to sensitive information.
• Answer and route telephone calls, convey information, and advise clients on departmental procedures.
• Coordinate with Facilities Management Services for building-related activities and repairs.
• Support faculty and staff in financial transactions such as equipment and supplies procurement, and accounting for travel expenses and reimbursements.
• Research and gather data for reports, conducting preliminary analysis and recommending report content and format.

Requirements

• 5 years of executive administrative support experience
• Administrative experience
• Project management skills
• Senior level communication skills
• Personal assistant experience
• Proficiency in Microsoft Word, Excel, and PowerPoint

Nice-to-haves

• Excellent communication, interpersonal, organizational, and prioritizing skills
• Ability to work effectively in a high-energy team environment
• Ability to work with minimal supervision
• Results-oriented focus with the ability to prioritize and manage multiple time-sensitive issues