Executive Assistant | Full Time | Detroit, MI

$52,000 - $52,000/Yr

Henry Ford Health - Detroit, MI

Full-time - Entry Level

Detroit, MI

5,001-10,000 employees

Ambulatory Health Care Services

About the position

The Executive Assistant provides personal and administrative support to a Senior Level Executive at Henry Ford Health. This role involves managing confidential information, preparing correspondence, scheduling meetings, and conducting special projects. The position requires a thorough understanding of the executive's responsibilities to effectively gather data, prepare reports, and handle sensitive inquiries.

Responsibilities

• Prepare and finalize correspondence, reports, and other documents of a confidential nature.
• Assist in preparing complex administrative reports and perform data gathering and analysis.
• Screen visitors and telephone calls, responding to inquiries and referring complex matters to appropriate personnel.
• Engage with various contacts inside and outside the organization to relay information and arrange meetings.
• Manage the executive's calendar, including scheduling meetings, conferences, and travel arrangements.
• Maintain and revise recordkeeping and filing systems for confidential documents.
• Attend meetings, take minutes, and distribute them to relevant personnel.
• Perform specialized functions related to departmental operations, including purchasing supplies.

Requirements

• High School Diploma/G.E.D. required; Associates Degree in business or secretarial field preferred.
• Ability to proof and edit reports and correspondence for readability and accuracy.
• Typing speed of 50 w.p.m. and proficiency in using software packages.
• 5-7 years of progressively responsible related work experience in administrative roles.
• Strong interpersonal skills for effective communication with diverse groups.
• Analytical skills for preparing reports and handling administrative details.

Nice-to-haves

• Experience in a healthcare setting is preferred.
• Familiarity with executive-level administrative tasks.

Benefits

• Competitive health plan options including CDHPs, PPO, and HMO plans.
• Dental and eye care coverage.
• Tuition assistance for further education.
• Family forming benefits.
• Employee discounts at various businesses.