Unclassified - San Bernardino, CA
posted 2 months ago
The Executive Assistant position is a critical role that provides comprehensive administrative support to corporate executives and senior management staff. This position requires a high level of discretion and professionalism, as it involves handling confidential corporate matters and interacting with various stakeholders, including management, employees, and visitors. The Executive Assistant will be responsible for making all travel arrangements for the executive staff, which includes coordinating schedules, monitoring travel expenditures, and processing reimbursements. Additionally, the role involves distributing all incoming and outgoing correspondence and mail, ensuring that communication flows smoothly within the organization. In this position, the Executive Assistant will also coordinate executive meeting schedules and assist in the planning of meetings and events. This includes preparing agendas, taking minutes, and ensuring that all necessary materials are available for meetings. The role requires performing purchasing and accounting functions, such as acquiring supplies and processing invoices and check requests for payment preparation. The Executive Assistant will provide professional handling of executive visitors, including members of the Board of Directors, state and federal legislators, customers, investors, and vendors, ensuring that all interactions are conducted with the utmost professionalism and courtesy. Overall, the Executive Assistant plays a vital role in supporting the executive team and ensuring that the administrative functions of the corporate office run efficiently and effectively.