Unclassified - Pascagoula, MS

posted 4 months ago

Full-time
Pascagoula, MS

About the position

The Executive Assistant plays a crucial role in providing exemplary customer service and support to executives and teams within the organization. This position requires a high level of professionalism and the ability to demonstrate world-class cultural attributes and behaviors in all interactions. The Executive Assistant will be responsible for managing various administrative tasks, ensuring that executives can focus on their core responsibilities without being bogged down by day-to-day operational details. This includes handling communications, scheduling meetings, and coordinating travel arrangements, all while maintaining a high standard of confidentiality and professionalism. In addition to traditional administrative duties, the Executive Assistant will be expected to engage with individuals from diverse backgrounds, showcasing excellent written and verbal communication skills. The role demands proficiency in contemporary software packages, particularly in spreadsheet development, to assist in data management and reporting. The ability to write creatively and accurately is essential, as the Executive Assistant may be tasked with drafting correspondence and other documents. Flexibility is a key attribute for this position, as the Executive Assistant will need to adapt to changing priorities and manage multiple detailed tasks simultaneously. The role requires a proactive approach, with the ability to take initiative and work independently while adhering to instructions and guidelines. The Executive Assistant must also possess strong interpersonal skills, enabling effective communication with individuals across various educational, cultural, social, and economic backgrounds. Overall, this position is vital for ensuring smooth operations and supporting the executive team in achieving organizational goals.

Responsibilities

  • Provide exemplary customer service and support to executives and teams.
  • Manage communications and scheduling for executives.
  • Coordinate travel arrangements, including flights and accommodations for domestic travel.
  • Maintain confidentiality and handle sensitive information appropriately.
  • Demonstrate strong flexibility in duties and hours as required.
  • Engage effectively with individuals from diverse backgrounds.
  • Utilize contemporary software packages for administrative tasks, particularly in spreadsheet development.
  • Draft correspondence and documents with a high level of accuracy and creativity.

Requirements

  • Exemplary customer service skills, both written and verbal.
  • Excellent telephone and people skills.
  • Highly skilled in using personal computers and contemporary software packages.
  • Proficiency in spreadsheet development is required.
  • Ability to write creatively and without errors.
  • Experience in making travel arrangements for domestic travel.
  • Effective communication skills with diverse individuals.
  • Ability to learn quickly and manage multiple detailed tasks simultaneously.
  • Strong flexibility regarding assigned duties and hours.
  • Ability to maintain confidentiality and follow instructions accurately.
  • Competence in both oral and written English.
  • High level of professionalism and business etiquette.
  • Initiative, independence, and compliance.
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