Executive Assistant (H) - UHealth SoLé Mia

University of Miami - Coral Gables, FL

Full-time - Mid Level

Coral Gables, FL

Educational Services

About the position

The Executive Assistant at the University of Miami UHealth/SoLé Mia plays a crucial role in providing high-level executive support to top-level leadership, facilitating efficient office operations. This position involves managing schedules, travel arrangements, communications, and various special projects, ensuring that the executive is well-prepared for meetings and presentations. The Executive Assistant acts as a liaison, representing the executive's interests and handling confidential information with discretion.

Responsibilities

• Support top-level leadership (Assistant VP and above) with executive support activities.
• Act as an executive liaison, advising others of the executive's activities and views.
• Manage the executive's calendar, approving or declining meeting requests.
• Prioritize and reschedule meetings as necessary to align with deadlines and priorities.
• Manage travel arrangements and budget for the executive.
• Create memos, reports, presentations, and project timelines for distribution.
• Ensure the executive is prepared for meetings and presentations with relevant information.
• Respond on behalf of the executive, handling confidential communications.
• Manage multiple projects and special assignments championed by the executive.
• Lead the planning of annual or ad-hoc special events.
• Train and supervise lower-level clerical staff as needed.

Requirements

• Associate's degree in a relevant field.
• Minimum 5 years of relevant experience.
• General knowledge of office procedures and operations.
• Ability to prepare and maintain records, files, reports, and correspondence accurately.
• Effective communication skills in both oral and written form.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy in completing assignments.
• Proficiency in computer software, particularly Microsoft Office.

Benefits

• Competitive salaries
• Comprehensive benefits package including medical and dental insurance
• Tuition remission
• Paid time off