Executive Assistant (H)

University of Miami - Miami, FL

Full-time - Mid Level

Miami, FL

Educational Services

About the position

The University of Miami is seeking a full-time Executive Assistant to provide high-level support to the Division Chief and Department Administrator within the Division of Cardiovascular Medicine. This role involves managing schedules, travel arrangements, communications, and special projects, ensuring efficient operations and representation of the executive's interests.

Responsibilities

• Provide executive support to the Division Chief and Department Administrator.
• Manage the executive's calendar and approve/decline meeting requests.
• Prioritize and reschedule meetings as necessary.
• Handle travel arrangements and budget for the executive.
• Create memos, reports, presentations, and project timelines for distribution.
• Ensure the executive is prepared for meetings and presentations.
• Respond on behalf of the executive, maintaining confidentiality of information.
• Manage multiple projects and special assignments championed by the executive.
• Lead planning for annual or ad-hoc special events.
• Train and supervise lower-level clerical staff as needed.

Requirements

• Associate's degree in a relevant field.
• Minimum 5 years of relevant experience.
• General knowledge of office procedures and operations.
• Ability to prepare and maintain records, files, reports, and correspondence accurately.
• Effective communication skills in both oral and written form.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy in completing assignments.
• Proficiency in Microsoft Office and other computer software.

Benefits

• Competitive salaries
• Comprehensive benefits package including medical and dental insurance
• Tuition remission
• Paid time off