Executive Assistant - High Profile to 95k

Unclassified - San Mateo, CA

Full-time - Mid Level

San Mateo, CA

About the position

The Executive Assistant position at a high-profile finance company offers a unique opportunity to support the senior management team on the Peninsula. This role is pivotal in ensuring the smooth operation of executive functions, requiring a highly organized and detail-oriented individual. The ideal candidate will have a strong background in executive support, with a minimum of 6-8 years of experience in similar roles. The position demands mastery of Microsoft Office, particularly Outlook, as well as exceptional communication skills to effectively liaise with key stakeholders and manage complex scheduling needs. In this role, the Executive Assistant will be responsible for managing the calendars of senior executives, coordinating meetings, and making travel arrangements both domestically and internationally. The ability to handle travel logistics with precision and professionalism is essential, as the role involves significant travel planning. The candidate must be polished and discreet, reflecting the high standards of the finance industry. A Bachelor's degree is required, and experience in a technology startup environment is a must, as it will provide the candidate with the agility and adaptability needed in a fast-paced setting. This position not only offers competitive pay up to $95,000 but also the chance to work closely with influential leaders in the finance sector. The company values equal employment opportunities and is committed to considering all qualified candidates without regard to disability or protected veteran status.

Responsibilities

• Support the senior management team by managing their calendars and scheduling meetings.
• Coordinate domestic and international travel arrangements for executives.
• Utilize Microsoft Office, particularly Outlook, to manage communications and schedules effectively.
• Communicate with key stakeholders and maintain professional relationships.
• Handle confidential information with discretion and professionalism.

Requirements

• 6-8 years of previous executive support experience.
• Bachelor's degree required.
• Mastery of Microsoft Office, especially Outlook.
• Excellent communication skills, both verbal and written.
• Experience in managing domestic and international travel arrangements.
• Previous experience in a technology startup environment.

Nice-to-haves

• Polished and professional demeanor.
• Ability to work in a fast-paced environment.