Executive Assistant & Human Resources Operations

$115,000 - $140,000/Yr

Lycia Therapeutics - South San Francisco, CA

Full-time - Entry Level

South San Francisco, CA

Professional, Scientific, and Technical Services

About the position

Lycia Therapeutics is seeking a highly organized and proactive Executive Assistant/Human Resources (HR) Operations professional to join our dynamic team. This role is pivotal in providing comprehensive administrative support to our executive leadership while ensuring the smooth operation of HR functions. The ideal candidate will possess exceptional multitasking abilities, strong interpersonal skills, and a keen eye for detail, contributing to the efficiency and success of our organization.

Responsibilities

• Provide high-level administrative support to executive leadership, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Serve as a liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-up on action items.
• Conduct research, compile data, and prepare reports for executive decision-making.
• Assist in planning and organizing company events, meetings, and conferences.
• Handle confidential and sensitive information with discretion and integrity.
• Support special projects and initiatives as assigned by executive leadership.
• Support HR functions including recruitment, onboarding, employee relations and performance management.
• Maintain employee records and ensure compliance with HR policies and procedures.
• Assist in the development and implementation of HR programs and initiatives.
• Coordinate training and development programs, ensuring employees have access to necessary resources.
• Manage HR-related inquiries and provide support to employees regarding benefits, policies, and procedures.
• Assist in the administration of payroll, benefits, and other HR systems.
• Continuously seek opportunities to improve administrative processes and increase operational efficiency.

Requirements

• Bachelor's degree or equivalent experience.
• Proven experience as an Executive Assistant, HR Operations, or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HRIS software.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Exceptional communication and interpersonal skills.
• High level of discretion and professionalism in handling confidential information.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Flexibility and adaptability to changing priorities and demands.

Benefits

• Annual bonus
• Equity
• Generous benefits package