Executive Assistant, Human Resources

Blueprint Medicines - Cambridge, MA

Full-time - Senior

Cambridge, MA

Professional, Scientific, and Technical Services

About the position

At Blueprint Medicines, we are seeking a seasoned and highly motivated C-level Executive Assistant to excel in our inclusive and entrepreneurial culture. This pivotal role is integral to our mission-driven, results-oriented, and community-focused environment, serving as a key member of the Human Resources team. You will significantly enhance HR's impact and value delivered to Blueprint by proactively facilitating organization and expertly building and nurturing relationships across our global business and with external stakeholders. This will promote a deep understanding of HR programs while fostering a strong sense of social connectedness and team spirit. Reporting directly to the Chief People Officer and supporting the Human Resources leadership team, you will be essential in deploying our HR strategy, driving HR initiatives, and advancing our business objectives. Your exceptional collaboration, strategic support, and organizational excellence will be crucial in enhancing the effectiveness and efficiency of our Human Resource leaders and the function. In this role, you will act as a strategic productivity partner by adeptly managing complex and dynamic senior leader schedules and proactively anticipating the needs of the Chief People Officer (CPO) and three additional global senior HR leaders. You will expertly manage dynamic executive calendars to ensure seamless coordination across internal and external meetings, anticipating and addressing future meeting needs based on work priorities, calendar trends, and travel schedules. You will serve as the central hub for the HR function by meticulously organizing and centralizing documentation and information for easy access and transparency while acting as a go-to resource ensuring timely and secure handling of sensitive and confidential materials. Additionally, you will guide team members to relevant resources, collaborate on evolving information flow processes, and oversee all aspects of departmental information management to enhance efficiency and coordination. As a key brand ambassador and representative for the Human Resources function and Blueprint Medicines, you will embody and promote the organization's values and culture in all communications, events, and interactions with internal stakeholders and external partners. You will prioritize, plan, and execute high-impact strategic and special projects, including preparation of presentations, organization of events, coordination of offsite meetings, and facilitation of team activities. Your role will also involve gathering data from multiple stakeholders and consolidating it into well-organized information packages to support senior leadership and Board of Directors meetings, ensuring thorough preparation and alignment with organizational objectives and deadlines.

Responsibilities

• Act as a strategic productivity partner by managing complex and dynamic senior leader schedules.
• Expertly manage dynamic executive calendars to ensure seamless coordination across internal and external meetings.
• Anticipate and address future meeting needs based on work priorities, calendar trends, and travel schedules.
• Serve as the central hub for the HR function by organizing and centralizing documentation and information.
• Act as a key brand ambassador and representative for the Human Resources function and Blueprint Medicines.
• Prioritize, plan, and execute high-impact strategic and special projects, including preparation of presentations and organization of events.
• Gather data from multiple stakeholders and consolidate it into well-organized information packages for senior leadership meetings.
• Plan and organize data to create and prepare meeting materials, correspondence, agendas, and meeting minutes.
• Develop and maintain comprehensive trackers to oversee and manage post-meeting actions.
• Collaborate cross-functionally to manage PO submittals, contract administration, and invoice processing.
• Ensure the precise and timely initiation of expense reports and monitor expenditures.
• Strategically plan travel itineraries and manage all corresponding travel logistics.
• Independently manage projects from conception to completion with a high level of discretion.
• Actively participate in and contribute to regular Administrative Team meetings.

Requirements

• Minimum 10 years of experience as an executive assistant or related role in a high-growth, fast-paced environment.
• Strong technical aptitude with exceptional skills to enable a hybrid way of working, including proficiency in video conferencing and Microsoft Office applications.

Nice-to-haves

• Experience in HR function and understanding of HR programs and processes.
• Experience with HR software platforms and reporting tools.
• Proactive self-starter with a demonstrated talent for building and nurturing relationships.
• Strong communication skills and emotional maturity to interact effectively with internal and external partners.
• Demonstrated ability to creatively develop and deliver compelling content and communication.

Benefits

• Hybrid work environment
• Comprehensive health insurance
• 401k retirement plan
• Paid time off and holidays
• Professional development opportunities