Volt - Jefferson City, MO
posted 3 months ago
Volt is seeking an Executive Assistant (Human Resources) to join our team in Lake Buena Vista, FL. This role is pivotal in supporting the Enterprise Benefits Executives and overseeing the overall Benefits and Well-being programs for the entire organization. The successful candidate will play a crucial role in empowering employees to enhance their quality of life, enabling them to perform their best both at work and at home. The Executive Assistant will be responsible for managing the functional and organizational needs of the team in a dynamic and fast-paced environment. This position requires a candidate who is technologically savvy, possesses outstanding grammar and spelling skills, and demonstrates exceptional organizational abilities and attention to detail. In this role, you will provide day-to-day administrative support to the Enterprise Benefits Executives, which includes managing complex calendars across multiple time zones, reviewing schedules to allocate time for preparation and travel, and quickly pivoting to reschedule plans when conflicts arise. You will draft professional correspondence on behalf of your leaders, plan and create travel itineraries considering various factors such as time zones and potential delays, and interact with a diverse range of internal and external partners on behalf of leadership and the team. Additionally, you will be responsible for various administrative tasks, including answering phone lines, arranging office access, performing data entry, composing correspondence, and ordering supplies. You will also plan smaller-scale team gatherings, onboard new employees, manage office supplies, and handle invoices and vendor contracts. The role requires creating and formatting PowerPoint presentations and Microsoft Word documents for executive audiences, drafting meeting agendas, and triaging benefits mail. As a backup, you will also support the gym front desk as needed. This is a full-time, 4-month hybrid contract opportunity, requiring onsite work from Monday to Thursday and remote work on Fridays.