Volt - Austin, TX
posted 3 months ago
Volt is hiring for an Executive Assistant (Human Resources) in Lake Buena Vista, FL. As an Executive Assistant, you will play a crucial role in overseeing the overall Benefits and Well-being programs for the entire Enterprise. This position is designed to empower our employees to enhance their quality of life, enabling them to perform their best both at work and at home. The successful candidate will effectively lead the functional and organizational needs of the team in a fast-paced environment. In addition, the candidate will demonstrate strong technological skills, outstanding grammar and spelling, and exceptional organization and attention to detail. Your responsibilities will include providing day-to-day administrative support to Enterprise Benefits Executives, managing complex calendars across multiple time zones, and reviewing each leader's schedule to ensure adequate preparation and travel time. You will need to pivot quickly to reschedule a carefully planned day when pressing conflicts arise, draft professional correspondence on behalf of your leaders, and plan and create travel itineraries while considering various factors such as time zones, weather delays, and fatigue levels. Interaction with a wide variety of internal and external partners on behalf of leadership and the team will also be a key part of your role. Additionally, you will provide administrative and office support as required, which includes answering phone lines, arranging office access, performing data entry, composing correspondence, and ordering supplies. You will also be responsible for planning smaller-scale team gatherings, onboarding new employees, purchasing office supplies for the department, managing invoices, purchase orders, and vendor contracts, and partnering effectively with peers to ensure efficient distribution of work and office coverage. Creating and formatting PowerPoint presentations for executive audiences and drafting agendas for various meetings will also be part of your duties. This is a full-time 4-month hybrid contract opportunity, requiring onsite work from Monday to Thursday and remote work on Fridays.