Volt - Tallahassee, FL
posted 3 months ago
Volt is hiring for an Executive Assistant (Human Resources) in Lake Buena Vista, FL. As an Executive Assistant, you will play a crucial role in overseeing the overall Benefits and Well-being programs for the entire Enterprise. This position is designed to empower our employees to enhance their quality of life, enabling them to perform their best both at work and at home. The successful candidate will effectively lead the functional and organizational needs of the team in a fast-paced environment, demonstrating strong technological skills, outstanding grammar and spelling, and exceptional organization and attention to detail. In this role, you will provide day-to-day administrative support to Enterprise Benefits Executives. Your responsibilities will include managing complex calendars across multiple time zones, reviewing each leader's schedule to allocate time for preparation and travel, and quickly pivoting to reschedule plans when pressing conflicts arise. You will draft professional correspondence on behalf of your leaders and plan and create travel itineraries, considering factors such as time zones, weather delays, traffic, and fatigue levels. Additionally, you will interact with a wide variety of internal and external partners on behalf of leadership and the team, providing administrative and office support as required, such as answering phone lines, arranging office access, performing data entry, composing correspondence, and ordering supplies. You will also be responsible for planning smaller-scale team gatherings, onboarding new employees, purchasing office supplies for the department, managing invoices, purchase orders, and vendor contracts, and partnering effectively with peers to ensure the efficient distribution of work and office coverage. Your role will involve creating and formatting PowerPoint presentations for executive audiences, drafting agendas for various meetings, and triaging benefits mail to the appropriate parties. Additionally, you will provide backup support for the gym front desk as needed.