Volt - Annapolis, MD
posted 3 months ago
Volt is hiring for an Executive Assistant (Human Resources) in Lake Buena Vista, FL. As an Executive Assistant, you will play a crucial role in overseeing the overall Benefits and Well-being programs for the entire Enterprise. This position is designed to empower our employees to enhance their quality of life, enabling them to perform their best both at work and at home. The successful candidate will effectively lead the functional and organizational needs of the team in a fast-paced environment, demonstrating strong technological skills, outstanding grammar and spelling, and exceptional organization and attention to detail. In this role, you will provide day-to-day administrative support to Enterprise Benefits Executives. Your responsibilities will include managing complex calendars across multiple time zones, reviewing schedules to allocate time for preparation and travel, and quickly pivoting to reschedule plans when conflicts arise. You will draft professional correspondence on behalf of your leaders and plan travel itineraries while considering various factors such as time zones, weather delays, and fatigue levels. Additionally, you will interact with a wide variety of internal and external partners on behalf of leadership and the team, providing necessary administrative and office support. You will also be responsible for onboarding new employees, acting as a friendly guide for team members, and managing office supplies, invoices, purchase orders, and vendor contracts. Collaboration with peers will be essential to ensure effective distribution of work and office coverage. You will create and format PowerPoint presentations and Microsoft Word documents for executive audiences, draft meeting agendas, and triage benefits mail to the appropriate parties. This position also includes backup support for the gym front desk. This is a full-time, 4-month hybrid contract opportunity, requiring onsite work Monday through Thursday and remote work on Fridays.