Executive Assistant - Hybrid - Maplewood, MN/San Antonio, TX

Full-time - Entry Level

Hybrid - San Antonio, TX

Miscellaneous Manufacturing

About the position

This Executive Assistant position will provide high-level executive administrative support to the Senior Vice President of Advanced Wound Care. The role requires highly developed administrative and coordination skills to complete various activities independently, while also handling non-routine situations through interpretation of office guidelines and administrative practices. The Executive Assistant will propose and implement solutions to administrative concerns and may provide guidance and instruction on work procedures and policy to support personnel.

Responsibilities

• Demonstrating exceptional organizational skills and discretion with the ability to prioritize tasks effectively.
• Managing complex schedules, communication, and administrative tasks in a fast-paced environment.
• Responsible for calendar management and coordination of multiple complex calendars.
• Managing all travel arrangements including flights, accommodations, transportation, and visas.
• Administering travel and entertainment expense submissions and processing purchase orders.
• Coordinating and preparing agendas and logistics for meetings.
• Organizing meeting notes and minutes, identifying follow-up actions, and tracking progress.
• Planning and coordinating onsite and offsite team meetings.
• Handling confidential financial information and maintaining files/archives.
• Willingness to be on-call and demonstrate a high-energy, problem-solving attitude.

Requirements

• Bachelor's Degree or higher from an accredited university AND Five (5) years of Executive Assistant experience supporting a Vice President or above.
• OR High School Diploma/GED from an accredited institution AND Nine (9) years of Executive Assistant experience supporting a Vice President or above.

Nice-to-haves

• Prior experience as an Executive Assistant supporting a SVP, CFO, or CEO.
• Ability to anticipate the needs of executives and proactively address issues.
• Proficiency in using Outlook, OneNote, PowerPoint, Concur, Excel, Workday, and other tools.
• Exceptional organizational skills and attention to detail.
• Strong problem-solving skills and ability to work independently.
• Flexibility to adapt to changing priorities and deadlines.

Benefits

• Medical, Dental & Vision insurance
• Health Savings Accounts
• Health Care & Dependent Care Flexible Spending Accounts
• Disability Benefits
• Life Insurance
• Voluntary Benefits
• Paid Absences
• Retirement Benefits