Executive Assistant (Hybrid)

$59,566 - $63,000/Yr

Unclassified - Austin, TX

Full-time - Entry Level

Austin, TX

About the position

The Executive Assistant II at the Texas Workforce Commission plays a pivotal role in providing advanced professional assistance to the Deputy Division Director for Board Support Agency Administered Programs and the Deputy Division Director for Employer Outreach. This position is designed for a critical thinker who thrives in a fast-paced work environment and has substantial experience in providing administrative support to executive-level staff. The ideal candidate is a self-starter with exceptional communication skills, a motivated and collaborative problem solver, and someone who is detail-oriented, organized, and capable of multitasking while enjoying challenges. The role involves overseeing high-level administrative operations within the agency or division, and may include supervising the work of others. The Executive Assistant II operates under limited supervision, exercising considerable latitude for the use of initiative and independent judgment. In this role, the Executive Assistant II will perform advanced professional assistance work, which requires knowledge of accepted business practices and procedures, as well as applicable rules, regulations, and policies related to legislative and legal practices. The position demands proficiency in standard office equipment and software, effective communication skills, and the ability to handle high-level administrative issues. Responsibilities include managing calendars, routing email traffic, scheduling meetings, and making travel arrangements. The Executive Assistant may also assign and supervise the work of others, providing guidance as necessary, and will work under limited supervision with moderate latitude for independent judgment.

Responsibilities

• Coordinate calendars, meetings, and conferences.
• Develop trip itineraries and presentation materials.
• Coordinate air and ground travel.
• Prepare and edit complex correspondence, memos, charts, presentations, and spreadsheets.
• Develop, review, and communicate administrative policies, procedures, standards, and methods.
• Evaluate administrative practices and programs and provide input into developing and revising policies, procedures, standards, and methods.
• Plan administrative assignments, programs, and other administrative matters within a division, department, or agency.
• Plan and prepare reports, correspondence, studies, forms, manuals, and publications.
• Review administrative practices and programs and assist in formulating policies as appropriate.
• Prepare notices or agendas for meetings and hearings.
• Answer and screen phone calls, take messages, and set up conference calls for an executive.
• Assist in planning or preparing reports, correspondence, studies, forms, manuals, and publications.
• Communicate objectives, tasks, and decisions to staff on behalf of an executive.
• May assist the executive with general human resource management actions.
• May assist in budget preparation.
• May supervise the work of others.
• Perform related work as assigned.

Requirements

• Graduation from an accredited high school or successful completion of GED certification, plus six years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures.
• Fifteen semester hours of accredited college work may be substituted for each six months of experience.
• Ability to work in a fast-paced environment with an emphasis on performance excellence and continuous improvement.
• Demonstrated initiative and independent judgment, with critical analysis.
• Multitasking, attention to detail, and accuracy are required.
• Proficient user of personal computer and software applications such as Microsoft Office required.
• Excellent interpersonal communication skills.
• Excellent writing and editing skills.
• Excellent organizational, planning, and problem-solving skills.
• Project management skills are an added plus!

Benefits

• A Family Friendly Certified Workplace.
• Competitive starting salary: $4,963.84-$5,250.00/month.
• Defined Retirement Benefit Plan.
• Optional 401(k) and 457 accounts.
• Medical Insurance.
• Paid time off, including time for vacation, sick and family care leave.