EXECUTIVE ASSISTANT - Hybrid

$75,000 - $90,000/Yr

Executive Profiles - New York, NY

Full-time - Mid Level

New York, NY

Administrative and Support Services

About the position

The Executive Assistant will support the President of a well-established fashion company by performing a variety of administrative tasks that require confidentiality, initiative, and sound judgment. This hybrid role involves managing schedules, travel arrangements, and communication between executives and other staff, ensuring that the executive is well-prepared for meetings and projects.

Responsibilities

• Manages calendars and compiles all materials and agendas for meetings, ensuring the Executive is prepared in advance of all meetings.
• Book and manage domestic and overseas travel arrangements, including creating itineraries, submitting visa applications, and arranging car services.
• Follows up throughout travel to ensure coordination and support at all points.
• Facilitate smooth communication between the executives and other managers and employees.
• Organizes files and maintains an effective system of document management.
• Respond to e-mails coordinating timely business correspondences.
• Help prepare for all meetings with Upper Management and Buyers.
• Help take notes during market appointments with Buyers.
• Send out requested packages.
• Tracks expenses and ensure all bills are paid.
• Prepare detailed reports utilizing PowerPoint and Excel.
• Manage executive projects.

Requirements

• 5-7+ years of experience supporting senior-level executives.
• Polished, articulate, organized, with good judgment and strong follow-through.
• Extreme discretion and confidentiality are required.
• Ability to multitask in a fast-paced environment.
• Proficient in Microsoft Word, Outlook, PowerPoint, and Excel.
• College Degree.