Claire's - Hoffman Estates, IL
posted 4 months ago
The Executive Assistant is responsible for performing a variety of responsible, confidential, and complex administrative and secretarial duties for the Executives of the assigned area. This hybrid role requires the Executive Assistant to be on-site three days per week in Hoffman Estates, IL. The position involves a range of tasks that require a high level of organization, discretion, and the ability to manage multiple priorities effectively. In this role, the Executive Assistant will perform routine duties independently, setting priorities and scheduling their own work in accordance with the schedules of the assigned executive. Key responsibilities include coordinating day-to-day operations for the assigned executive, maintaining the executive's calendar and meeting schedule, and coordinating domestic and international travel arrangements as needed. The Executive Assistant will also be responsible for submitting expenses for the executive and maintaining expense records, performing project management and event planning as required, and composing and typing various documents such as memos, summaries, recaps, and newsletters as directed. Additionally, the Executive Assistant will create and develop meeting materials and PowerPoint presentations, summarize and print weekly reports for EVP store visits, and maintain and update the executive's files on a weekly basis. The role also involves maintaining existing reports and manuals, assisting in special projects as directed, publishing company updates and information, and acting as a liaison between the assigned executive and other corporate or field personnel. The Executive Assistant will review and monitor expense reports of the executive's direct reports, order and maintain department supplies and equipment, and ensure that the executive office area is aesthetically attractive.