Executive Assistant I, External Affairs

$36,270 - $44,390/Yr

Pellissippi State Community College - Knoxville, TN

Part-time - Entry Level

Knoxville, TN

Educational Services

About the position

The Executive Assistant I for External Affairs at Pellissippi State Community College is responsible for supporting the daily operations of the office of the vice president of External Affairs. This role involves providing administrative support across various divisions, including Workforce & Community Development, the Foundation, Marketing and Communications, and Career Development. The position requires a high level of organization, communication, and the ability to manage multiple tasks effectively while maintaining confidentiality and professionalism.

Responsibilities

• Provide daily office administration processes including payroll processing, electronic purchase requisitions, and travel requests.
• Schedule meetings and events, take minutes, and maintain the vice president's appointment calendar.
• Assist in monitoring the budget request and expenditures for the division.
• Screen and handle all external calls, visits, and inquiries to the vice president.
• Prepare minutes, compose correspondence, and prepare reports as needed.
• Review and update policies based on TBR/THEC policy.
• Participate in Human Resources professional development series.

Requirements

• An Associate's degree is required; B.S./B.A. preferred.
• Three years of related professional experience is required; prior experience in higher education preferred.
• Excellent communication skills - verbal and written.
• Strong customer service and problem-solving skills.
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook.

Nice-to-haves

• Certified Administrative Professional certification (CAP) is a plus.
• Microsoft certification in Office or specific applications such as Excel.

Benefits

• Health, Dental, Vision, Life Insurance
• Short/Long-term Disability
• FSA/HSA options
• Wellness Incentive Program
• Educational Assistance including Fee Waiver and Reimbursement Program
• Retirement Options including 401k with $100 company match
• Employee Discount program with over 900+ companies
• 14 Paid Holidays/Year
• Sick Leave Bank
• Longevity Pay
• Opportunities for professional development