Executive Assistant I

About the position

We are a global investment bank specializing in M&A and private capital advisory services. Clients worldwide rely on us to help unlock value in their business and turn ambitious goals into reality. We approach every engagement with boundless collaboration, pooling expertise and relationships across industries, service offerings, and geographies. For over 30 years, our clients have trusted us to think strategically, execute precisely, and deliver premium outcomes to help them grow. We are ambitious in our goals and steadfast in the belief that clients deserve our very best. To achieve our highest aspiration, we invest in world-class, team-oriented individuals who are smart, driven, and principled – those who are eager to be part of something bigger than themselves. When you join Harris Williams, you are welcomed into a collegial environment where every individual has the opportunity to make an impact in a powerful and significant way.

Responsibilities

• Support the Chief Operating Officer (COO) and Chief Financial Officer (CFO) to enable effective and efficient work.
• Operate as the center of communication for the team.
• Prepare professional business communications.
• Coordinate travel arrangements and file expense reports.
• Manage complex calendars for both executives, prioritize schedules, and identify and resolve conflicts.
• Support broader firm calendar planning and manage critical meetings and communications with internal employees and external clients.
• Be the point of contact for the team to the rest of the firm.
• Assist on special projects as needed and develop process improvement skills.
• Track and ensure that action items from leadership meetings are executed post-decision.
• Review and summarize documents and reports as needed.

Requirements

• At least 2 years of experience collaborating with senior executives.
• Proficient in MS Office, MS Outlook, Word, Excel, and PowerPoint.
• Heavy calendar and contact management experience.
• General Excel formula capabilities to organize data and build dashboards.
• Editing and formatting expertise in PowerPoint utilizing templates.

Nice-to-haves

• Experience in office administration.
• Strong organizational skills.
• Ability to prioritize tasks effectively.
• Researching skills.

Benefits

• Medical/prescription drug coverage with a Health Savings Account feature.
• Dental and vision options.
• Employee and spouse/child life insurance.
• Short and long-term disability protection.
• 401(k) with PNC match.
• Pension and stock purchase plans.
• Dependent care reimbursement account.
• Back-up child/elder care.
• Adoption, surrogacy, and doula reimbursement.
• Educational assistance, including select programs fully paid.
• Robust wellness program with financial incentives.
• Paid maternity and/or parental leave.
• Up to 11 paid holidays each year.
• 8 occasional absence days each year.
• 15 to 25 vacation days each year, depending on career level and years of service.