Wellstar Health System - Marietta, GA
posted 3 months ago
The Executive Assistant I role at Wellstar Health System is a vital position that provides comprehensive administrative and clerical support to the Senior Vice President and/or Vice Presidents. This role is essential for ensuring the smooth and efficient management of the executives' schedules and professional obligations. The Executive Assistant will be responsible for a variety of tasks that require a high level of organization, attention to detail, and the ability to manage multiple priorities effectively. In this position, the Executive Assistant will provide direct administrative support to at least two leaders, which includes managing their calendars, coordinating meetings, sending reminders, and ensuring that the leaders are prepared for upcoming events. The role requires the ability to efficiently manage, organize, plan, schedule, and maintain information, which is crucial for the executives to perform their duties effectively. The Executive Assistant will also be responsible for preparing and developing presentations and meeting materials, as well as handling all incoming mail, prioritizing it, and making decisions about which correspondence should be directed to the leaders. Additionally, the role involves managing time and attendance for employees within the leaders' divisions, scheduling travel arrangements, and taking minutes during meetings while maintaining confidentiality. The Executive Assistant will act as a liaison between the supported leaders and various stakeholders, including leadership teams, medical staff, board members, and visitors, ensuring effective communication and public relations. Overall, this position requires a proactive individual who can handle a fast-paced environment and maintain a high level of professionalism while supporting the executives in their roles.