Executive Assistant I

Essentia Health - Duluth, MN

Full-time - Entry Level

Duluth, MN

Hospitals

About the position

The Executive Assistant I position at Miller Dwan Medical Center in Duluth, MN, involves performing a wide range of complex administrative and secretarial duties to support assigned executives. This role requires a high degree of initiative and independent discretion in managing and completing various projects and programs of a confidential nature. The Executive Assistant will coordinate office procedures, ensuring that all administrative tasks are executed efficiently and effectively. Additionally, the individual will serve as the recording secretary for assigned committees, documenting meetings and ensuring that all necessary follow-ups are completed in a timely manner. The position demands proficiency in personal computer software systems and applications, including Microsoft Word, Excel, PowerPoint, and Access. The Executive Assistant will be responsible for managing schedules, organizing meetings, and handling correspondence, all while maintaining a high level of confidentiality and professionalism. This role is crucial in ensuring that the executives can focus on their strategic responsibilities without being bogged down by administrative tasks. The ideal candidate will have a strong background in a complex office environment, demonstrating the ability to handle multiple tasks simultaneously while maintaining attention to detail. This position is full-time and may offer a possible remote or hybrid option, providing flexibility in the work environment. The Executive Assistant will work during the day shift, with no obligations for weekends or holidays, allowing for a balanced work-life schedule.

Responsibilities

• Perform a wide range of complex administrative and secretarial duties in support of assigned executive(s).
• Coordinate various office procedures to ensure efficient operations.
• Manage and complete complex projects or programs requiring a high degree of initiative.
• Serve as recording secretary for assigned committees, documenting meetings and follow-ups.
• Handle correspondence and manage schedules for executives.
• Utilize personal computer software systems and applications effectively.

Requirements

• Associates degree plus 1 year of experience in a complex office environment OR 3 years of experience in a complex office environment.
• Proficient and comprehensive skills in Microsoft Word, Excel, PowerPoint, and Access.