The University of Alabama at Birmingham - Birmingham, AL
posted 4 months ago
The University of Alabama at Birmingham is seeking an Executive Assistant I for the Department of Cell, Developmental, and Integrative Biology. This position is crucial in supporting the administrative needs of the Department Chair and the Office of the Chair. The successful candidate will be responsible for managing the chair's calendar, scheduling meetings, and assisting with professional correspondence. Additionally, the Executive Assistant will oversee the scheduling of annual review meetings with all faculty members, manage the HSOM Promotion and Tenure process, and provide administrative assistance to department Vice Chairs and the Executive Council. The role requires a high level of independence and initiative, as the Executive Assistant will handle diverse, complex, and often confidential administrative tasks. This includes performing special assignments such as researching information, compiling reports, and summarizing incoming correspondence and publications. The position may also involve human resources-related duties, general office management, and supervising support staff. The Executive Assistant will coordinate special projects and monitor financial, budgetary, and personnel processes as needed. Candidates must possess strong organizational skills, the ability to manage multiple assignments, and adapt to changing conditions. They should be results-driven achievers with excellent planning skills and a high attention to detail. Exceptional communication skills, both verbal and written, are essential, along with the ability to handle pressure and resolve problem situations effectively. Proficiency in various software applications is required, as well as proven interpersonal skills to build relationships within the institution.