Executive Assistant I

$39,645 - $39,645/Yr

Friends Of The Texas A&m University Libraries - Laredo, TX

Full-time - Entry Level

Laredo, TX

5,001-10,000 employees

About the position

The Executive Assistant I provides essential administrative support to high-level administrators at Texas A&M International University. This role involves coordinating operations, managing schedules, and exercising discretion in handling significant matters. The position requires a proactive approach to support the Vice President for Student Engagement and may involve supervising other employees.

Responsibilities

• Coordinates calendars, meetings, and other activities.
• Provides technical guidance and advice on administrative matters to agency executives, management, or staff.
• Coordinates and monitors action items and assignments made by the administrator.
• Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel.
• Prepares travel arrangements and itineraries, and may approve and process travel reimbursements.
• Prepares notices or agendas for meetings.
• Assists in compiling reports, maintains records and other documents, and coordinates special events.
• Communicates policies, procedures, standards, and methods.
• Interprets policies, rules, and regulations.
• Responds to inquiries, resolving problems or inquiries.
• Reviews administrative practices and programs and assists in formulating policies.
• Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.
• Research, compile, and apply information, making evaluative judgments on appropriate data to use.
• May serve as an Office Manager.
• May have fiscal records management responsibilities.

Requirements

• Bachelor's degree in applicable field.
• Three years of related administrative experience, or an equivalent combination of education and experience.

Nice-to-haves

• Resourcefulness in problem solving.
• Strong people skills and detail oriented.
• Flexible and positive attitude.
• Enjoys working with college students.
• Highly organized in managing multiple tasks, projects, and schedules simultaneously.

Benefits

• Competitive salary
• Professional development opportunities
• Supportive work environment
• Health and wellness programs