Executive Assistant I

Aqua Texas - Austin, TX

Full-time - Entry Level

Austin, TX

Utilities

About the position

The Executive Assistant I position at Aqua, an Essential Utilities company, is designed to provide comprehensive administrative support to the State President of Aqua Texas and the office staff. This role is pivotal in ensuring the smooth operation of the executive's office by managing a variety of tasks that require confidentiality, attention to detail, and strong organizational skills. The Executive Assistant will be responsible for maintaining the executive's calendar, scheduling and confirming appointments, and arranging meetings, including travel plans. This position also involves creating agendas and presentations for meetings, transcribing and distributing meeting minutes, and preparing and submitting expense reports for the executive. In addition to these core responsibilities, the Executive Assistant will serve as the first point of contact for the office, answering phones, relaying messages, greeting visitors, and providing information to employees. The role requires maintaining files, sorting and distributing mail, and ensuring that common areas and supply areas are kept in an orderly fashion. The Executive Assistant will also assist with large projects as needed and is responsible for the upkeep of State, Local, and Federal employment posters. This position may involve data entry and the compilation of reports and presentations as assigned. The role demands a proactive approach to problem-solving and the ability to work effectively with both internal and external customers. The Executive Assistant will need to demonstrate strong communication skills, particularly in investigating issues and providing solutions. This position is essential for supporting the executive team in achieving operational excellence and delivering superior customer experiences.

Responsibilities

• Maintains the executive's calendar; schedules and confirms appointments; arranges meetings, locations and travel plans.
• Creates agendas and presentations for meetings. Transcribes and distributes meeting minutes.
• Prepares and submits executive's expense reports.
• Answers phones, relays messages, greets visitors and provides information to employees.
• Maintains files.
• Sorts, distributes, faxes, mails and follows up on mail as needed.
• Maintains common areas and supply areas in an orderly fashion.
• Assists with large projects as needed.
• Responsible for upkeep of State, Local and Federal employment posters.
• Creates new employee ID's and replaces as needed.
• Performs other duties as assigned; may include data entry, reports/presentation compilation, etc.

Requirements

• BA/BS Degree Required
• 2-4 Years of Related Executive Level Support Experience
• Competent to use Microsoft Office suite: Word, PowerPoint and Excel.
• Strong communication skills to work with internal and external customers.