Executive Assistant, IDC

$43,000 - $45,000/Yr

Lions Gate Entertainment - Santa Monica, CA

Full-time - Entry Level

Santa Monica, CA

Motion Picture and Sound Recording Industries

About the position

The Executive Assistant at IDC plays a crucial role in facilitating communication and organization between the IDC team and the President. This position ensures that all team members are informed about ongoing tasks and efforts, while also coordinating with partners at Lionsgate and in Latin America. The Executive Assistant will support various teams, including finance, marketing, and servicing, to ensure smooth workflows and timely completion of deadlines.

Responsibilities

• Supporting all administrative tasks as assigned by the President, while also providing additional support to the greater team
• Coordinating meetings and conference calls, scheduling attendance and meetings to film markets
• Managing the President's executive calendars and answering phones for IDC at large
• Creating and tracking invoices and submitting into SAP
• Handling travel details and expense reports
• Providing support to IDC team, as necessary, including liaison with IT, Office services, etc.
• Following up on contract drafting and signing by all parties as well as contract filling for IDC
• Updating box office tracking as needed for new and current releases
• Interacting with Home Ent and LGTV for follow up and tracking of tasks
• Answering phones, filing and copying

Requirements

• 1+ years of experience as a highly performing Assistant supporting a senior executive
• Excellent verbal and written communication skills
• Excellent organizational skills and highly detail-oriented
• Strong sense of urgency but with detail to follow up and closing open tasks
• Proven skills at maintaining business relationships
• Strong judgment and decision-making skills
• Strong proficiency with Microsoft Office and Outlook
• Bachelor's Degree preferred
• Fluency in Spanish and/or Portuguese helpful
• Self-driven task seeker

Benefits

• Full Coverage - Medical, Vision, and Dental
• Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day
• 401(k) company matching
• Tuition Reimbursement (up to graduate degree)