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Executive Assistant II - Behavioral Health
County Of Riverside - Riverside, CA
posted 2 months ago
About the position
The Riverside County Department of Behavioral Health is seeking an Executive Assistant II to provide comprehensive secretarial, administrative, and clerical support to high-level officials such as the Assistant Department Head, Deputy Director, or Division Chief. This role includes serving as a recording secretary for complex boards or committees and performing various related duties. The position requires strong organizational skills and the ability to manage multiple tasks effectively within a medical or hospital setting.
Responsibilities
- Take and prepare minutes of meetings.
- Type correspondence, memoranda, reports, documents, orders, payrolls, briefs, and statistical data such as charts, tables, and graphs.
- Set up and maintain office files, record and index using computer applications.
- Maintain control files to monitor status and expedite the completion of staff assignments.
- Schedule appointments, coordinate time, place, and participant arrangements for meetings.
- Sort, screen, and route incoming mail.
- Provide general information to office and telephone callers and/or refer them to the appropriate party.
- Compile and summarize information, data, and figures for reports.
- May lead subordinate staff in routine clerical assignments.
- May serve as secretary to an assigned Commission; arrange meetings and schedule appointments; answer correspondence independently; prepare weekly meeting agenda; assemble data, reports, and material prepared by Department staff for Commissioners and Commission meetings as required.
Requirements
- Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
- One year in a secretarial capacity performing a wide range of complex clerical and secretarial support duties with Riverside County.
- Three years of broad and varied clerical experience, one year of which must have been in a secretarial capacity performing a wide range of complex clerical and secretarial support duties.
- Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences, office practices, business education, or a closely related field may substitute for one year of nonspecialized clerical experience.
- Knowledge of a wide variety of typing layouts and formats, Business English, indexing and filing rules and systems, operation and uses of office equipment, modern office and record keeping procedures, basic arithmetic, and customer service objectives.
Nice-to-haves
- Experience in a medical or hospital setting.
- Proficiency in using electronic mail, word processing, spreadsheet, and special databases.
Benefits
- Medical, dental, and vision insurance options available.
- Flexible Benefit Credit contribution towards the cost of insurance plans.
- Retirement plans through CalPERS with multiple tiers.
- Voluntary employee contribution options for deferred compensation plans.
- Vacation accrual based on years of service.
- Sick leave with unlimited accrual.
- Paid holidays, bereavement leave, and basic life insurance coverage.
- Short-term disability benefits and post-retirement medical contributions.
