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Executive Assistant II - Behavioral Health
County Of Riverside - Riverside, CA
posted 2 months ago
About the position
The Executive Assistant II position at the Riverside County Department of Behavioral Health involves providing comprehensive secretarial, administrative, and clerical support to high-level officials such as the Assistant Department Head, Deputy Director, or Division Chief. This role is crucial for ensuring the smooth operation of the department by managing communications, scheduling, and documentation, as well as serving as a recording secretary for various boards and committees.
Responsibilities
- Take and prepare minutes of meetings.
- Type correspondence, memoranda, reports, documents, orders, payrolls, briefs, and statistical data such as charts, tables, and graphs.
- Set up and maintain office files, record and index using computer applications.
- Maintain control files to monitor status and expedite the completion of staff assignments.
- Schedule appointments, coordinate time, place, and participant arrangements for meetings.
- Sort, screen, and route incoming mail.
- Provide general information to office and telephone callers and/or refer them to the appropriate party.
- Compile and summarize information, data, and figures for reports.
- May lead subordinate staff in routine clerical assignments.
- May serve as secretary to an assigned Commission; arrange meetings and schedule appointments; answer correspondence independently; prepare weekly meeting agenda; assemble data, reports, and material prepared by Department staff for Commissioners and Commission meetings as required.
Requirements
- 1 year of experience in a secretarial or administrative role, preferably in a medical/hospital setting.
- Proficiency in using electronic mail, word processing, spreadsheet, and special databases.
Nice-to-haves
- Experience in a government or public health environment.
- Ability to lead and manage subordinate staff in clerical tasks.
