Texas A&M University - Stephenville, TX
posted 3 months ago
The Executive Assistant II position at Tarleton State University is a vital role within the Division of Finance & Administration, providing advanced professional assistance to an executive. This position requires maintaining high-level interactions with the campus community and handling highly confidential and critical academic and administrative matters. The Executive Assistant will exercise discretion and independent judgment regarding significant matters, ensuring that the executive's office runs smoothly and efficiently. The work hours are typically Monday through Friday, from 8 AM to 5 PM, or as required by work demands. In this role, the Executive Assistant will be responsible for a variety of administrative tasks that support the Finance & Administration Division. This includes managing human resources-related items in Workday, handling purchasing tasks in TexanBuy, maintaining inventory, and creating property transfers in Canopy. The assistant will also manage calendars, make travel arrangements, and prepare expense reports in Concur. Event planning for the division is also a key responsibility, requiring a professional representation of the division to both internal and external constituents. The position involves drafting and managing correspondence, scheduling appointments, and coordinating travel arrangements. The Executive Assistant will compile reports, maintain records, and coordinate special events, ensuring that all documents submitted for the administrator's signature are evaluated appropriately. Additionally, the assistant will serve as the receptionist for the Division of Finance & Administration, greeting visitors and managing phone inquiries. Maintaining supply inventory and overseeing record retention plans are also part of the role, along with providing assistance to various departments within the division as needed.